Do's and Don'ts of Web Conferencing Etiquette - Business Hangouts

Do’s and Don’ts of Web Conferencing Etiquette

Web Conferencing Tips - Business Hangouts

With adequate involvement of technology, content and equipment, webinars became a turning point for organisations to interface with remote investors and employees across the globe. Negotiations become unrestrictive to the premise of the office, increases productivity in your own space through video conferences. So the next big thing to consider while leading a webcast is etiquette to follow in different aspects.

The Do’s And Don’ts of webcast etiquette can vary from your expectations to reality. Every detail needs attention, so be mindful while going through the below steps.

Appearance Wise:
DO’s:
To ensure a positive standpoint on the side of the investors, the vital decorum to consider is your appearance and dressing style. Dress formerly rather than opting for a civil gear, as it indicates your virtuosity. For ladies tone down the makeup moreover, keep it neutral. Maintain a confident aura and poised posture even in your remote communication.

DONT’s:
Don’t dress up in the checkered pattern, elaborate shapes or shirts sporting stripes as the visual effect can be unfetching. Don’t overdo in formal dressing and avoid wearing loud jewellery as it distracts the audience from the topic. Plus a big no for large ear hoops. Avoid dressing in brilliant colours, single out pastel and light colours in your wardrobe to get ready for the online meetup.

Meeting Preparation:
DO’s:
Aside from a well-groomed look, you need to set an agenda/theme to contribute to the conference. Later send the schedule template to the attendees via email. Start off on the right pitch making a top web conferencing software as a platform to launch yourself and your fellow presenters. Be punctual and make sure others are on time, to follow the pace leaving no room for the disorder. Allot fixed spots to the presenters instead of shuffling them during a live telecast. Refrain from cutting off a presenter to right the wrong.

DONT’s:
Don’t forget to assemble the equipment necessary for the webcast.
Don’t repeat for the latecomers and squander off the time of others. Eventually, you can catch up with them on a call. Don’t move around casually unless the room is in full view of the camera to present. Also, minimalize your movements during the presentation. Explaining conceptual content in a stern tone can bore the patrons, so be witty to crack jokes to recapture audience attention.

Background Setting:
DO’s:
Impact the opinion of the potential investor through a formal web conferencing via established communication rules and contemplative background. You can experiment with different colour vibes but better stick to muted tones of blues, pastel and greys spread uniformly on the wall. Avoid walls with decorative pieces, Art and graffiti designs. Favour an undisturbed natural location if available. Blur the backdrop if you are not able to avail a conference room. Clear your schedule to avoid employee popup across the screen for files during the meeting.

DONT’s:
With meeting about to start, presume what a messy desk in the conference room imparts an impression? So clear the clutter on the desk before the webcast. Also, cross out room glaring sunny windows and shiny backdrop. Don’t elect an employee working domain as a background, as it causes distractions.

Audio:
DO’s:
Be confident in your content, to assume a genuine lead as host. Conveniently have some water afore the presentation. Articulate clearly without misinterpreting the pronunciation. Adopt a branded microphone while doing the webinar, think about the audience who are unable to paraphrase your message due to a miscommunication. Some of the dynamic, lightweight mics open in the market are Blue Yeti microphone and Heil PR-40.

DONT’s:
Don’t mumble incoherently or convey substance fast enough to finish it. Instead of relaying the information, your tactic leaves the audience frustrated. Avoid pitching up voice or shouting to steer the misguided talk. Strictly, maintain your cool while handling such circumstances and naturally bring the presentation on track. Dodge from using repercussion rooms and one near to traffic, since resonating echos can induce significant disturbances.

Camera Equipment:
DO’s:
A warm room with ambient lighting conditions is a grand choice for the web conference. Handpick a professional webcast recording camera/webcam featuring outstanding versatility, higher autofocus, sharp quality and frame rate with pivot points. The recording should be smooth reflecting proper colour hues and support auto brightness. Set the camera at a right angle to produce a well-balanced and exposed clipping.

DONT’s:
Remove attention diverting pieces from the room visible through the camera to the other party. Steer clear of sunlight during a web conference since a clear out and out visual cannot be captured in daylight.

MultiTasking:
DO’s:
Addressing issues in the Q&A session while being a commentator you need to maintain proper balance and is plausible with multiple practice sessions. Log off every application unless related to the webinar, silence the notification button to eliminate distractions. Switch off your mobile and set aside your daily social signals before the meeting.

DONT’s:
Don’t accept calls and answer messages when your group is amid a presentation. Say goodbye to sidetracking chit chats that generate noise and disrupt others. Exercise some social sense and fundamental courtesy to prevent creating an unwanted situation during the video call. Solely focus on the webinar and the audience.

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